Which verification process applies to a GbR or Grundstücksgemeinschaft?

A GbR (Gesellschaft bürgerlichen Rechts) or Grundstücksgemeinschaft is an unincorporated partnership, not an incorporated one. It is not registered in the Handelsregister (commercial register), so you verify it as an Unincorporated Partnership in your Holidu account. The host, who is the primary holder on Holidu, must complete this process.

What is the difference between an unincorporated and an incorporated partnership?

An unincorporated partnership is not registered in a commercial register and is not a separate legal entity. Its partners are personally liable. A GbR and a Grundstücksgemeinschaft both fall into this category.

An incorporated partnership is registered in a commercial register, such as a KG, OHG, or GmbH & Co. KG in Germany. These partnerships must onboard as an Organization, not as an Unincorporated Partnership.

Quick check: If your partnership has a Handelsregisternummer, it is an Organization. If it does not appear in any official commercial register, such as a GbR or Grundstücksgemeinschaft, select Unincorporated Partnership.

Which documents do I need to verify my GbR or Grundstücksgemeinschaft?

Have the following documents ready before you start:

• A constitutional document that establishes the partnership, such as a GbR agreement or a Grundstücksgemeinschaft agreement
• ID documents of the legal representatives, such as a passport, national ID card, or driver's license
• A tax document, if required

Accepted constitutional documents in Germany include:

• Gesellschaftsvertrag or GbR-Vertrag, signed by all partners
• Vereinbarung über eine Grundstücksgemeinschaft
• Gewerbeanmeldung (GewA 1 or GewA 2), including all pages and the signature page
• Gewerbeschein
• Bescheinigung über die Erfassung als Steuerpflichtiger (tax registration certificate)
• Statement from an accountant confirming that the partnership exists
• Protokoll einer Gesellschafterversammlung or Gesellschafterbeschluss, signed by all partners

Your constitutional document must:

• Include the names of all partners
• Describe the partnership details, including roles, responsibilities, and profit distribution
• Be true and up to date

If you do not have a formal contract, check whether you have any written agreement or signed document that shows who the partners are and how profits or ownership are shared. Such a document can serve as your constitutional document.

What are the steps to verify my GbR or Grundstücksgemeinschaft on Holidu?

The process has three parts: verifying your partnership details, verifying your payout details, and completing the review.

1. Start the verification: Log in to your Holidu account, go to the Account tab, and click Validate.
2. Verify the primary partner: The person signing with Holidu is pre-filled as the Primary Partner. This person must complete Onfido identity verification.
3. Enter partnership details: Enter the name and details of your GbR or Grundstücksgemeinschaft and upload the constitutional document.
4. Add all partners: Click "Add another partner" for each additional member. For each partner, select the entity type (usually Individual), indicate whether the partner owns more than 25%, provide control rights if applicable, and enter personal details. Repeat until all partners are added.
5. Verify all partners' identities: Use Instant Verification by selecting the country of issuance and document type, then scanning the QR code with your phone and taking clear photos of the document. Alternatively, use Manual Upload by uploading high-quality photos of the document. Manual uploads can take up to 72 hours to process.
6. Upload the tax document, if required: Upload a tax document that shows the partnership's name and tax ID, issued by the German tax authority.
7. Review and submit: Check all information carefully and click Submit.

Which bank account can I use for payouts?

The bank account holder's name must match your partnership name. A business account that belongs to all members of the partnership is also accepted. The account must be in the same name as the GbR or Grundstücksgemeinschaft you registered in the previous step.

You can verify your payout details in one of two ways:

• Instant Verification (recommended): Select your online banking provider and log in through Tink, our trusted partner. Your banking login details are not stored. They are used only for verification.
• Manual Verification: Enter your bank details and upload a recent bank statement issued within the last 12 months. The statement must show the partnership's name and IBAN. Verification can take up to 72 hours.

How long does verification take, and how can I check the status?

If you used Instant Verification, your status updates immediately. If you used Manual Upload, verification can take up to 72 hours. Your status will show as "In Review" in your Holidu account while it is being checked. The full process can take up to two weeks.

You can use the Holidu Assistant in your account to follow up on your verification. Our specialised team reviews your data together with Adyen Support.

What tips can help my verification go smoothly?

• Use clear documents: Make sure every document is well lit, legible, and free of glare or cut-off edges.
• Keep information consistent: Names and addresses must match across all documents, your Holidu account, and your bank account.
• Check your email: Watch your inbox for updates or requests for additional information.
• Include every partner: Make sure all partners named in your constitutional document are added to your account and verified.